May 2023 Updates

Minutes by Community Member Scott Anderson

Open session

Dryer Vent Cleaning

This was on an earlier HOA agenda, status WILLIS still looking into it to determine areas of responsibility & vendor to perform work, this would be for all units at GCL.

Towing update 

This was on an earlier HOA agenda, contracting with a towing company in case someone parks in an owner's spot, Willis Management investigating, pending updates to the parking policies in the governing document revision process.

Guest parking regulations and enforcement updates - will be in new HOA policy and governing rules.

Current Guest parking policy

•     Residents cannot park in guest spots

•     Guests can only park there for 24 hours

Financial Reports / Accounts Receivable / Liens

March 2023 Financials

GCL Financials were signed off by the HOA.

Accounts Receivable & LIENS

Authorization to move forward with a property lien agreed to by HOA. 

Owner Occupancy

Owner occupancy currently sits at 58.1%

Unfinished Business

Governing Document Amendments/Policies

Updates to GCL governing amendments and policies still in progress, current status is round 2 with the attorney to review/update the revisions.

Electrical room waterproofing

Rains have stopped and we dried out the room with a rental dehumidifier which is helping.  Longer term solutions are for waterproofing the exterior.  Bids from vendors are coming in, the HOA is also interviewing specialized consultants and have decided to go with a consultant first.

Landscape Renovation

The HOA signed off at the last meeting on the design and type of plants.

There are still details to be worked out around what the size of the plants will be and who will do the irrigation work, discussions happening with landscape architects.

It has been decided that it will happen in 2 phases, timeline not communicated, due to the need for our building exterior to be dug up and waterproofing installed.  

• Phase 1 will be interior courtyards.  

• Phase 2 exterior once waterproofing has been undertaken.

Driveway Gate Damage Prevention

This was a huge topic of discussion with everyone agreeing that this is top priority.  Ideas were floated around for a heavier gate design or secondary barrier/ramp/spikes/bollards in front of the gate.  However, all ideas will be expensive.  It was pointed out that every time the current gate gets damaged the insurance deductible is $10k so leaving the current gate without additional measures will be more costly in the long term.

Mailroom security and door

This was discussed but at this point the garage security/gate is front and center.  However, bids and designs for implementing this are still being sought.

Special assessment on the horizon

All of this additional security is not in the HOA budget or reserve plan and careful consideration on these projects will have to be undertaken as this will likely have to be covered by a special assessment to all unit owners.