May 2025 Updates

Recap of by Community Member Elizabeth Chaponot

Virtual Meeting Held on May 28, 2025; 6:00 pm

Attendees:

• Michelle Ferriera (managing agent, FSR)

• Gizelle Cadogan (president)

• Cassandra Adams (treasurer, vice president)

• Justin Molineaux (interim Secretary)

• Will Leben (owner)

• Thomas Horn (owner)

• Kim Cotton (owner)

• David Cotton (owner)

• Phuong Vo (owner)

• Elizabeth Chaponot (owner)

I. CALL TO ORDER

II. EXECUTIVE SESSION ACKNOWLEDGMENT/ANNOUNCEMENT

III. OPEN FORUM

IV. CONSENT CALENDAR

• Approval of minutes - March 2025

• Financial Statement - February 2025

Tabled to allow all board members time to review the documents.

Concerns were raised about the presentation of utility expenses, which currently do not appear as monthly charges.

This results in statements showing no utilities one month and unusually high charges the next.

Request made for clearer, more consistent monthly reporting.

V. REPORTS

• Management report

• Communications Committee Update:

  • On May 7th Justin and Elizabeth put out an update to the community because two meetings had been skipped.

  • We seem to be shedding members. After election we will have to discuss viability of the committee moving forward

VI. UNFINISHED BUSINESS

• Board Election Update

  • We have received three candidate statements: one from a new member and two from incumbents. However, Justin Molineaux has withdrawn his candidacy, leaving two candidates (Cassandra Adams and Phuong Vo) for three open positions. The idea was floated to appoint the interested new candidate to the board in the interim to fill the current vacancy and ensure she is up to speed.

• Updated Contract – Performance System Integrated / New Vendor Proposals

  • This pertains to vendors managing the fire system. FSR solicited alternative bids, but our current provider, Performance System Integrated, remains the most cost-effective at $8,900 per year.

• Governing Document Amendments / Policies

  • This is the window to discuss any comments. One written comment has been received and forwarded to the attorney, who will review all feedback collectively. Members are encouraged to share additional comments now.

• Waterproofing Project

  • After reviewing all bids, we are ready to move forward with JB3 as our vendor. The project is expected to begin mid-June and will take a little over a month to complete. Final contract pending.

• Monitoring Wells

  • The monitoring well installation is complete. We are now beginning the reimbursement process with the review board, which may take several months.

• Gas Consumption survey

  • We received a report on energy efficiency. While the boilers are still functional, some systems will eventually need replacement. Lowering the temperature on floor heating was recommended to reduce consumption. Additional ideas included converting to electric systems and exploring dual-function flooring for heating and cooling.

• Walkway Surface Coating

  • We are now in a position to obtain bids for resurfacing the elevated walkways.

VII. NEW BUSINESS

• A. Sb-900 The Utility Bill

  • SB 900 requires HOAs to promptly repair utility service interruptions (gas, water, heat, electricity) originating in common areas.

  • Repairs must begin within 14 days; boards may act with reduced quorum or via electronic voting if needed.

  • Emergency loans and assessments are permitted to cover repair costs.

  • Utility systems must be included in reserve studies with inspections every 3 years.

• Window Film Installation

  • The board approved a request to install professional-grade window film. This aligns with a recommendation from the recent energy efficiency survey. The board is exploring a potential partnership with the vendor to make the option available to other residents, ideally with preferential pricing. There was also discussion about updating the CC&Rs to formally allow window film installations. Any future guidelines will clearly specify that only clear, professionally installed film meeting defined quality standards will be permitted.

• Sump Pumps

  • The deposit has been made and the pumps have been ordered. Once the pumps are delivered, installation will be scheduled. Work is expected to begin in early to mid-June.

• Elevator

  • The vendor provided an estimate but has not yet submitted the full report. The board will follow up to clarify the findings of the survey and next steps. The phone system has been replaced and is now operational. Note: this vendor is the only company authorized to service our elevator system.

• Roofing

  • Project for roofing of elevator building is complete

• Appointing new board member as interim pending election

  • Phuong Vo purchased her unit in 2016. She was born and raised in Oakland and is proud to call the Bay Area her home. She has a background in finance and project management and is looking forward to bringing her skills to the benefit of the community.  Board could not reach a quorum on voting her in right away as Benay was not at the meeting and Justin stated he needed more time to reflect.

VIII. NEXT BOARD MEETING 

• Not mentioned by Management Company

Meeting adjourned 7:00PM